Project Management

Simplify Team Collaboration and Deliver Projects Faster

Simplify every phase of your project lifecycle with Magnetic. From task tracking to resource scheduling, Magnetic gives your team the tools to work smarter, reduce workloads, and deliver confidently.

Book a guided demo

Free for 14 days | No credit card required

Join 100's of Professional Service Firms Using Magnetic

The Magnetic Difference

A Simpler Way to Manage the Full project lifecycle

Magnetic empowers you to take control of your projects with ease.

Stay on top of every project

Get real-time visibility into project progress, deadlines, and budgets, so you’re never caught off guard.

Easily balance workloads

Monitor team workloads and allocate resources with advanced scheduling tools that prevent overwork and downtime.

Control scope and margin

Identify and cut unnecessary costs with over-servicing insights and profitability tracking.

Make smarter decisions

Leverage live updates and actionable insights to make informed decisions that keep your projects moving forward.

Why Project Managers Love Magnetic

Magnetic simplifies project management, giving you the tools to stay on track, make better decisions, and keep your team aligned, so every project runs smoothly from start to finish.

Faster project kickoffs with templates, briefing and sub-projects

Fewer missed deadlines thanks to workload visibility & deadline alerts

Less stress with automated reminders for tasks, timesheets & approvals

Save time with auto-populated timesheets & streamlined approvals

Smarter decisions using live budget, hours and health data

Better team alignment with centralised comments, files & proofing

Get started with Magnetic

Everything You Need to Manage the full project lifecylce - All in One Platform

Magnetic gives your team everything you need to manage projects from end to end, in one intuitive platform. Plan timelines, track budgets, assign resources, get approvals, and collaborate in real time without the chaos of switching between apps.

Thank you! Your submission has been received!

Oops! Something went wrong while submitting the form.

Visual resource scheduling

Drag-and-drop scheduling helps you assign people across projects and weeks with full visibility into capacity and conflicts.

Workload by person/team

Leave deducted automatically

Over/under booking alerts

Project health reporting

Track project health with real-time dashboards. Monitor budget vs. actuals, timelines, and team performance to spot risks early and stay in control.

ETC & ETA Reporting

Budgets vs. actuals

Over/under booking alerts

Time tracking

See exactly how much each client, project or team member contributes to your margins. Track billable vs. non billable time and more.

Auto populate tasks

Billable vs non billable time

Timesheet reminders & locks

Resource planning

See who's available, overloaded or free and assign work fairly with live utilisation insights.

Drag & drop allocation

Skills availability suggestions

Multi-user assignments

Real-time collaboration

Centralise feedback, briefs and updates so everyone stays aligned without endless meetings.

Comments & mentions

File sharing & watchers

Ziflow Proofing

Task Management

Break projects down into clear, actionable tasks with owners, deadlines and priorities so nothing falls through the cracks.

Recurring tasks

Custom statuses & colours

Task reminders

Invoicing and billing

Turn tracked time and project milestones into invoices in a few clicks.

Customisable Rate cards

Multi-currency support

% billing on fields

Magnetic vs. generic tools

What Magnetic replaces

When your projects, tasks, and budgets live in different places, mistakes happen. Magnetic brings it all together, so your team can move faster, make smarter decisions, and deliver without the chaos.

With Magnetic

Fast, intuitive timesheet experience with reminders built in

Time entries auto-linked to tasks, projects, and client scopes

Real-time visibility into billable utilisation and time logged

Automated invoicing with margin and billing visibility

Integrated resource scheduling and capacity planning views

Visibility into where time is spent - and why

Get Started

Legacy Tools

Excel spreadsheets for budgets, timelines, and tracking

Asana, Trello, or ClickUp for task lists

No link between time tracking, projects, or billing data

Email threads for approvals and status updates

Manual financial reports that quickly go out of date

Limited visibility into team availability and project load

Too many tools creating version control issues and confusion

Plan. deliver. improve. repeat

Stay in control at every step

Magnetic helps teams work faster, collaborate better, and stay focused on delivery, not admin. Here’s what changes when your projects, people, and budgets stay connected from day one.

Book a guided demo

Kick-Off Fast

Teams using Magnetic boost productivity by up to 70% by streamlining workflows and cutting admin.

Plan & Schedule

Break down silos and improve team communication with real-time updates and collaborative workspaces.

Deliver & Track

Clear project visibility means fewer status update meetings and more time for focused work.

Report & Improve

Identify and resolve bottlenecks quickly to ensure projects are delivered on time and within budget.

Power Up Your Workflow With Easy Integrations

Magnetic connects with your existing tools, from CRM to accounting - so your workflows stay seamless. Plus, with Zapier, you can easily link hundreds of apps in just a few clicks.

Email

Campaign Monitor

Google Calendar

Zapier

Xero

Ziflow

Lead capture

Gmail

Google

Microsoft Outlook

Slack

Zoho Mail

Timeboost

Sage One

View all Integrations

Real Feedback

What our customers say

Real stories from teams transforming workflows with Magnetic.

4.5

Stars out of 5 on g2 and capterra

Magnetic has been an excellent choice for us. The system is easy to use and meets all of our tracking needs perfectly. I really appreciate that it’s customised to our specific requirements, which makes our workflows so much smoother.

11 July, 2025

Christine, M.

Small business

Operations Manager

"Powerful solution for our agency's team"

Kara Fox

Small-Business (50 / fewer emp.)

"Helps internal processes flow smoothly"

Neesha Hassan

Traffic Manager, small business

Free for 14 days | No credit card required

See Just How Easy Managing Projects Can Be with Magnetic

Transform the way your agency manages projects. Streamline tasks, monitor progress, and deliver results effortlessly.

Try for free Book a demo

Project Management FAQs

Everything you need to know about project management with Magnetic

How does Magnetic help with managing multiple projects at once?

Magnetic provides a centralised dashboard where you can track multiple projects simultaneously, monitor progress, and adjust workloads in real-time, ensuring smooth execution across all active projects.

Can Magnetic help with tracking dependencies between tasks?

Yes! Magnetic supports task dependencies, allowing you to map out which tasks need to be completed before others can start, keeping projects on schedule and reducing bottlenecks.

Can I track non-billable work alongside client projects?

Yes! You can categorise tasks as billable or non-billable, so you have a complete picture of where time is being spent and can optimise resource allocation accordingly.

Can Magnetic help with document and file management?

Yes! Magnetic allows you to attach files, notes, and documents to tasks and projects, ensuring all relevant information is stored in one place and easily accessible.

How does Magnetic help remote and hybrid teams stay aligned?

With real-time updates, team collaboration features, and remote-friendly task management, Magnetic ensures distributed teams stay connected and productive, regardless of location.

Can I track team performance and productivity within Magnetic?

Yes! With utilisation reports and time tracking, you can measure team efficiency, identify workload imbalances, and make data-driven decisions to improve performance.

Related Blogs

Project management